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3 Things to Keep in Mind When Moving Offices

3 Things to Keep in Mind When Moving Offices
Added on Mar 29, 2017

They say moving home can be one of the most stressful experiences. It’s fair to say that moving business premises is no different. Not when you don’t have the luxury of working for a large company who’s own in-house HR department organise the entire process: finding the perfect offices, checking the building is well-maintained and energy efficient, negotiating the best lease terms, virtually relocate to keep Google happy, physically locate (pack up)… and the list goes on.

Having a bunch of disgruntled staff to organise isn’t as simple as instructing your family what to do either, you need to remain professional amidst the unfolding chaos, because you’re the one in charge. Therefore, it’s not surprising that, with so much to do and think about when it comes to moving offices, losing pieces along the way it’s all too easy. However, if you have the right tools at hand, and know all the right information, you can make sure your move will run smoothly and successfully… and with not too much stress!

Here are 3 things that are often overlooked during a moving process, but that are too important to forget! Take notes and add it to your to-do list.

 

1. Think about your lease: timing

If you’ve got a flair for design, you may be looking at paint charts and easy-chairs, you’re not planning on moving for months so nothing’s spoiling. Besides, this move is like a fresh start, a chance to improve business, that means having a few luxury items to boost morale. Stop. Have you given yourself enough time to deal with all the official stuff first? Have you remembered to check your current lease and given adequate notice within the lease break; did you realise you might have to give at least 6 months notice? Timing is everything. You’ll want to give yourself plenty of time to negotiate favourable terms on your new lease too, and if time isn’t on your side, you might miss something costly because you’ll be on the back foot.

 

FREE RESOURCE: avoid some crucial downfalls when it comes to terminating and/or negotiating a lease, download now our free guide to lease renewals.

 

2. Who’s reading the fine print?

When you move to a rented house, usually, you read through the agreement. You’ll probably admit that, because you’ve done it before, and because you’re relatively intelligent, you get the gist of it all. It’s a fairly standard document. Maybe you did the same with your current business lease, too. So you’ll do it again with this one. Well, contracts for residential properties and commercial ones are like chalk and cheese.

Also, there are lots of changes taking place in the coming years. Some are on your side, such as a change in legislation about energy efficiency; after April 2018 it will be illegal to let a property with an energy performance certificate (EPC) with an F or G rating. Other changes might be much more complex and would be better for a commercial property professional to look over it before you sign.

 

3. The virtual move: Google

It’s likely you’ve got web presence of some form, even if it’s just a Facebook page. Your business is most likely listed on Google to appear on Maps, Search and other Google services and you need to tell them and other search engines that you’re going to move premises. After verification, it can sometimes take months for business listings to appear or update in search results, so start early. Customers, deliveries and business associates will not be impressed if they turn up at your old premises when you have already moved.

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